About the Project

Mobile Notariat (or Mobile notariat) is a digital mobile application created to simplify the confirmation of legal documents and execution of legal procedures in the daily lives of Azerbaijani citizens. Previously, citizens could only validate their documents by physically visiting notary offices. Now, with the Mobile notariat registration process, users can create a personal account via the mobile application, access notary services online, and complete notarial procedures without leaving home.

Through the application, citizens can create an online power of attorney or an electronic power of attorney, and carry out their legal operations with just a few clicks. With the E-notariat system, all documents are synchronized with state electronic databases, while the online notary service provides citizens with legal assistance in real time. Thus, there is no longer any need to physically visit an office to issue an electronic power of attorney – the entire process is managed from a mobile phone.

The Mobile Notariat application offers citizens significant savings in time and resources, while providing the state with great advantages in the digitalization of services. As a result, legal documentation becomes more transparent, faster, and more convenient.

Previous Challenges

Before the launch of the Mobile Notariat application, citizens and companies faced several problems:

• Long queues and time loss – validating documents in notary offices required hours of waiting.

• Geographical limitations – in some regions, access to notary services was limited, resulting in extra travel costs and time for citizens.

• Excessive paperwork – handling documents on paper was time-consuming and prone to errors.

• Manual archiving – safeguarding and storing documents required additional resources.

• Data security risks – paper documents could be lost or damaged.

• Failure to meet modern requirements – the traditional model, not aligned with global digitalization, reduced the flexibility of state services.
  
  

Advantages

The Mobile Notariat application eliminates previous problems and provides several advantages:

• Time and resource savings – documents can be prepared within seconds via a mobile phone.

• Transparency – all operations are digitally recorded.

• Universality – access to services from anywhere.

• Electronic power of attorney convenience – legally valid digital documents.
  

• Online notary support – real-time legal advice when needed.

• Data security – documents are safely stored in a digital archive.

• Compliance with global trends – the E-notariat system meets international digitalization standards.
  
  

Technologies Used

The Mobile Notariat application was developed using modern mobile technologies, electronic signature systems, and integration with state information databases.

• Mobile platforms (iOS and Android): Seamless operation on any device.

• Electronic signature and ASAN Imza integration: Digital validation of legal documents.

• Cloud technology: Secure document storage with access anytime.

• API integration: Data exchange with the Ministry of Justice and other government systems.

• Security protocols: Encrypted data and high-level security measures.

• UX/UI design: A simple, clear, and functional interface for users.
  
  

Thanks to these technologies, the application operates stably even during peak usage and serves thousands of users simultaneously.

Functionalities

1. Mobile notariat registration and login – users create personal accounts via ASAN Login or mobile number.

   
   

2. Online notary service – traditional notary services are now available in digital format.

   
   

3. Online / electronic power of attorney – users can create, approve, and share legally valid powers of attorney.

   
   

4. Integration with the E-notariat system – documents are automatically synchronized with the national database.

   
   

5. Electronic archive – validated documents are stored securely for access anytime.
   
   

6. Online payments – fees for notary services can be paid via bank cards or e-wallets.
   
   

7. Notifications and tracking – real-time updates on document status.
   
   

8. Security and digital signature – documents gain legal force only with a verified electronic signature.
   
   

Results

✔️ Digitalization of legal services
✔️ Access to services without visiting notary offices
✔️ Savings in time and resources
✔️ Flexible documentation with electronic power of attorney
✔️ Centralized management from a single platform
✔️ 24/7 access to documents via digital archive
✔️ Faster communication between citizens and the state
✔️ Transparency and security in legal operations